Event Request Form

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Event Request Form

_{If you have any questions, please call 717.560.8219 or email events@lbc.edu}

_{Please allow 3 full business days for your request to be processed. If your event is within 3 business days the day after submission, please call the Events Department after submitting this form.}

_{** Please note: NO LATEX products are to be used before, during, or after events anywhere on campus!**}

Your Name*

First Name*

Last Name*

Your Email*

This request is being submitted by*

An LBC | Capital employee An LBC Student Organization LBC | Capital Alumni An External Organization

Attention Student Organizations!

If you have selected "An LBC Student Organization" as your affiliation, please note that you are required to complete the Student Event Approval Form to proceed with your event request. Student Organization events are approved by Student Affairs, not the Events Department.

To access the Student Event Approval Form, please click here or copy and paste the address below:

https://lbc.formstack.com/forms/student_event_approval_form

Thank you for your understanding and cooperation.

LBC | Capital Employees: Is this event...*

An LBC department sponsored event. An event hosted by an external organization you are part of/connected to. A personal event.

LBC | Capital Alumni: Is this event...*

An event hosted by an external organization you are part of/connected to. A personal event.

Choose your department:*

Choose your sport or department:*

If this is for an outside organization, please choose that option above.

Full Department Account Number*

Provide complete account number ##-####-#####-####.

Organization/Club Name

Have you received approval from your advisor?

Organization account number for all associated event charges

Provide complete account number xx-xxx-xxxxx-xxx

What year did you graduate?*

Organization Name*

Organization Website*

Is this event being hosted by a tax-exempt organization?*

No Yes I don't know

Tax-Exempt documentation must be submitted in order to avoid paying rental fee taxes.

You can send a copy of proper documentation to events@lbc.edu.

Billing Address Line 1*

Billing Address Line 2

(Optional)

Billing Address City, State, Zip*

City Name, PA 12345

Event Details

Group Contact Name*

First Name*

Last Name*

Contact's Phone

Contact's Email*

Name of Event*

Example: Admissions Meeting, John Sousa's Recital, Leadership Summit, Volleyball Day Camp

Purpose of Event*

Banquet Breakfast Camp Concert Conference Dance Display Table only Dinner Exhibit Lunch Meeting MWPA Project/Student Recital Reception Recruiting Seminar Theater

Other: Other Value

Event Date (pending approval)*

https://lbc.formstack.com/forms/images/2/calendar.png

Month

Day

Year

For events extending beyond a single day, enter the first date here and choose "Yes" for recurring event below.

Event Setup Time*

What is the earliest that you need access to the room(s), including any setup or equipment & supply drop-off?

Event Start Time *

Hour

Minute

AM/PM

This is the time the event will start with the guests present.

Event End Time*

Hour

Minute

AM/PM

This is the time that the event will be over and cleanup will begin.

End of Cleanup Time/Departure*

This is the time that you will be done using the space and everything has been cleaned up..

Will this event be a recurring event? *

No Yes

Recurring events are events that will have the same details, but on different dates.

If this event has additional dates, please list them here.

For recurring events, will the time be the same for each date?*

Yes No

For recurring events with different times, please list the requested dates and times for each recurrence. *

The event type must be the same, otherwise please submit a separate event request.

How many additional dates are you requesting?*

Consecutive date events are events 2 or more days in a row over a period of time. Nonconsecutive events are broken up by 1 day or more.

Please enter the range of consecutive dates for your event.*

Consecutive date events are events 2 or more days in a row over a period of time. Nonconsecutive events are broken up by 1 day or more.

1st recurring date:*

https://lbc.formstack.com/forms/images/2/calendar.png

Month

Day

Year

2nd recurring date:*

https://lbc.formstack.com/forms/images/2/calendar.png

Month

Day

Year

3rd recurring date:*

https://lbc.formstack.com/forms/images/2/calendar.png

Month

Day

Year

4th recurring date:*

https://lbc.formstack.com/forms/images/2/calendar.png

Month

Day

Year

Additional dates:*

This is for the same event type, please include all additional recurrences.

Expected Number of Attendees*

Location for event (pending approval)*

Do you require any Food Services?*

Yes No

The Events Department will send you a specific form for this service.

Do you require Event Ticketing or Marketing Promotion?*

Yes No

The Events Department will send you a specific form for this service.

Comments

Please note: this is mainly to describe the event or add special notes. An additional information form will be sent to gather more event details.

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